Tax Guide
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Billable Hour Projects

Billable Hour Projects

While most of the services we perform are offered under a fixed price arrangement, certain cases do not lend themselves to it. This usually happens when we encounter a fairly complex situation -- one that is impossible for us to forecast how long it would take until we actually spend considerable time on the case. Since a mistake in either direction is certain to put either us or the client at a disadvantage, we only work on such cases under a billable-hour schedule.

Since we always strive for 100% transparency we developed the following procedure that provides complete accountability to the client while the process is underway:

  • We collect a prepayment for 2 hours of work ($400) to analyze the client’s documentation.
  • We inform the client what forms will be required (given the documentation provided) and provide a rough estimate of how long the project should take.
  • If clients is happy to proceed, we collect an upfront payment for 5 hours of work ($1,000).
  • We set up a shared spreadsheet where we update progress of the case (example of the spreadsheet is here) on a weekly basis.
  • Every week we update the client on what was done during the week and how much time it took; client posts payment for it. This way we always start new week with a paid-up balance of 5 work hours.

Examples of cases that we prepared under the billable hour arrangement (personal details changed to protect anonymity)

  • Client purchased a 7-unit apartment building in South Carolina
    • Also has interests in 7 LLCs and will receive K1's from them
    • Some stock transactions with both short- and long-term gains/losses
    • Owns about 1 million euros of land in Bulgaria. Sold a portion on an installment sale in December 2012. (The contracts are complex.)
    • Is developing houses in Bulgaria, probably 20 in progress/finished by Dec 31st, 2012 and 6-7 sold. (More complex contracts.)
    • Own a Bulgarian company (structured as an SRL).
  • Client has cash balances on accounts which are either paying interest subject to   UK tax or are in cash ISA accounts which are UK tax free.
    • Has three Share ISA
    • Receives shares through my employer which he holds.  Receives dividends on these shares
  • Client has a check-the-box Swedish AB that incurred huge losses in 2011.   The AB had a holding declare bankruptcy in July 2011, resulting in a EUR5 million loss.
    • Moved to the UK on March 10, 2012, and I had transactions during the period March 10 to April 5, 2012.
    • Had a lot of securities and futures transactions.
  • CPA firm in Switzerland did forensic analysis for client’s tax returns for 2003-2008 years. We are asked to put all the information from them in IRS forms that can be filed with the IRS.